Aviation occurrence reporting is an important mechanism for improving the level of aviation security, which complements technical and legal measures available in the aviation industry, particularly, in the sphere of continuous oversight. Operational personnel is required to report accidents and certain types of incidents. Alongside this, any individual may notify the Agency of any aviation occurrence in which he/she participated, or which he/she witnessed, or which he/she considers to be a potential threat to flight safety or a risk to the safe management of air traffic.
What is the purpose of the occurrence reporting mechanism and why is it important for everyone to participate in this process?
“Aviation occurrence” is defined as an aviation accident, a serious incident or incident, as well as any malfunction of an aircraft and/or any of its system, failure of systems and equipment used for the provision of air navigation services, or any other unusual situation that affects or could affect flight safety.
The aviation occurrence reporting system was first globally introduced in 2006-2010. The need of making such notifications arose from the fact that during inspections it was found that employees of the aviation enterprises often conceal certain aviation events for fear of being accused or punished. Hence, there was a danger of spreading information indicating the presence of poor attitude towards flight safety.
At an international level, basic aviation occurrence reporting standards and recommended practices were set out in Annex 19 to the Chicago Convention. Georgian Civil Aviation Agency was one of the first in the region to introduce aviation occurrence reporting rules following the requirements of EU regulation (EU Reg. 376/2014). The rule came into force on July 1, 2014.
In Georgia, aviation occurrences are reported to Civil Aviation Agency. The Agency ensures the collection of notifications reported to it within the mandatory and voluntary reporting schemes. The Agency analyzes and processes the information received, carries out appropriate inspections as necessary to determine whether preventive measures have been taken by aviation enterprise(s) after receiving the aviation occurrence report, issues instructions, and carries out oversight over the implementation of these instructions.
Operational personnel is required to report accidents and certain types of incidents. For example, the occurrence report can be submitted by an aircraft commander, crew members, persons engaged in the manufacture, maintenance, or modification of the aircraft or its equipment, air traffic controllers, aviation meteorologists, personnel involved in installation/maintenance of technical equipment used in the provision of aeronautical services, persons performing aircraft ground handling or aerodrome maintenance, etc.
A mandatory report must be submitted as soon as possible, but no later than 72 hours after the occurrence of an event. With regards to a voluntary notification, individuals may contact the Agency through any available means of communication (telephone, email, social network) or fill out a voluntary reporting form.
The Agency uses the information received through mandatory and voluntary reporting system only to raise the level of aviation security and takes all necessary measures to keep confidentiality of such information, which implies the assurance of the anonymity of the reporting person, except for the consent of such person and in cases provided by law. The Agency stores personal data of reporting persons in its database, in a de-identified form.
The main requirement of the Civil Aviation Agency for aviation enterprises is to create and facilitate a non-punitive environment of occurrence reporting. An aviation enterprise should not make available or use occurrence information to identify persons accused or responsible for the aviation event, nor for purposes not related to maintaining or enhancing the level of aviation security.
Aircraft Accident and Incident Reporting Forms